(In the event of any inconsistency or discrepancy between this English version and the Chinese version, the Chinese version shall prevail.)
1. Objectives
The objectives of the Association are to, through various activities:
1.1 Unite alumni and promote friendship among alumni.
1.2 Maintain and strengthen the connection between alumni and the alma mater.
1.3 Enhance alumni’s sense of belonging to the alma mater.
2. Membership
2.1 Any person who has studied at CSBS Mrs. Aw Boon Haw Secondary School may apply to become a member.
2.2 All members have the rights to vote, to stand for election, and to make proposals at general meetings.
2.3 All members must comply with the rules of this Constitution, abide by meeting resolutions, and pay the annual membership fee and perform other obligations.
2.4 Any member may voluntarily make donations to the Association.
2.5 All membership fees paid are non-refundable.
2.6 All members have the right to participate in activities organized by the Association.
3. Organization
3.1 The Association is composed of the General Meeting of Members and an Executive Committee.
3.2 The General Meeting, consisting of all members, is the highest authority of the Association. Between general meetings, all affairs of the Association shall be handled by the Executive Committee.
3.3 General Meetings shall be convened by the Executive Committee, which may call Annual General Meetings or Extraordinary General Meetings.
3.4 The Executive Committee must convene an Annual General Meeting within 12 to 15 months after the previous Annual General Meeting, at which the President shall report on the affairs and financial status of the Association.
3.5 Members of the Executive Committee shall retire at every alternate Annual General Meeting, and a new Executive Committee shall be elected for the coming term.
3.6 An Extraordinary General Meeting may also be convened upon receipt of a written request from at least ten members specifying matters to be discussed. Notice of such meeting shall be delivered to all members at least fourteen days before the meeting.
3.7 The quorum for any General Meeting shall be at least ten members.
3.8 The new Executive Committee shall hold its first meeting as soon as possible after the Annual General Meeting, and shall elect the following officers: President, Vice-President, Treasurer, Secretary, Liaison Officer.
3.9 The Executive Committee has the right to co-opt members to fill vacancies occurring during the year.
3.10 The Executive Committee has the right to co-opt members as advisers for any specific purpose.
3.11 In all Executive Committee meetings, where there is an equality of votes, the President shall have a casting vote.
3.12 All positions in the Executive Committee are on a voluntary basis.
4. Finance
4.1 The Association may use its funds for the development of its affairs and for meeting various expenses.
4.2 The Treasurer shall report the financial status of the Association at Executive Committee meetings.
4.3 The Executive Committee has discretion to allocate funds from the Association to the school for scholarships, awards, or other purposes, and the school shall have full discretion in the use of such funds.
4.4 All funds received by the Association shall be deposited in a designated bank. All cheques for withdrawals must bear the signatures of any two of the following: President, Vice-President, Treasurer.
5. Amendment of the Constitution / Dissolution of the Association
5.1 Any amendment to the Constitution must be approved by a two-thirds majority of the members present at a meeting.
5.2 In the event of dissolution, the decision must be approved by a two-thirds majority of members present at an Annual General Meeting or an Extraordinary General Meeting. Any remaining assets shall be donated to the school or to a charitable organization in Hong Kong, as decided by the members.
6. Commencement of the Constitution
This Constitution shall come into effect upon approval by the General Meeting of Members and shall be effective from the date of promulgation.
7. Election of Alumni Manager to the Incorporated Management Committee
In accordance with the Education Ordinance (Cap. 279 of the Laws of Hong Kong), the Incorporated Management Committee (“IMC”) shall include an Alumni Manager. The election and procedural arrangements for the Alumni Manager shall be conducted in accordance with the “Rules for the Election of Alumni Manager to the Incorporated Management Committee.”